Constitution & Bylaws

SOCIETIES ACT

CONSTITUTION of the PRINCETON HOSPITAL AUXILIARY SOCIETY
1. The name of the Society is: PRINCETON HOSPITAL AUXILIARY SOCIETY
2. The purposes of the Society are:
A. To add to the comfort and welfare of the clients, patients, and residents of health-care
facilities in Princeton and District.
B. To purchase, at members’ discretion, equipment and supplies requested by
organizations, including Penticton Regional Hospital, that support health care and
healthy living in Princeton and District.
C. To sponsor youth volunteers and provide them a liaison with Princeton health-care
facilities.
D. To provide annual scholarships for students entering a human-health field.
3. The Thrift Shop would be the primary source of income to support these purposes.

SOCIETIES ACT

BY-LAWS OF PRINCETON HOSPITAL AUXILIARY SOCIETY

1. MEMBERSHIP
a. There may be active, associate and life members.
i. Active members are expected to attend meetings, hold office and perform such other duties as may be assigned to and accepted by them. Dues shall be determined yearly.
ii. Associate members are those who are interested in Auxiliary work but are unable to accept duties. Dues shall be the same as active members.
iii. Life members are those who, by reason of outstanding service have been awarded life membership in this Auxiliary. Life members need not pay dues.
b. Members shall be in good standing when their annual dues have been paid. Dues are due and payable to the Treasurer at the Annual meeting.
c. Active members who are in good standing shall be eligible for office and have the right to vote at any Meeting of the Auxiliary.
d. Members are required to attend five (5) meetings during the previous year in order to vote at a general election of officers.
e. Any member may be suspended or expelled from the Society for conduct which in the opinion of the Executive Committee is contrary to the interest of the Society.

2. OFFICERS.
a. The officers shall be: Immediate Past President, the President, First Vice-President, Second Vice-President, Secretary and Treasurer.
b. Appointment of members to chair standing committees may be made by the Executive at any general meeting, or as necessary.
c. Term of office for all officers shall be from Annual Meeting to Annual Meeting.
d. President may not hold office for longer than two (2) years except when a special resolution allows one (1) more year. Re-election to the same office may take place after a lapse of two (2) years.
Second Vice-president (Thrift Shop Manager) shall hold office for two (2) years, and may be re-elected. All other officers may hold office longer than two (2) years.
e. Upon termination of office, records pertaining to that office are to be turned over to the incoming officer within two weeks.

3 ELECTIONS
a. Time and Place:
An election shall be held each year at the Annual Meeting of the Auxiliary.
b. Procedure:
At least thirty (30) days before the Annual Meeting, the Executive shall appoint a chairman and two (2) members as a Nominating Committee. This Committee shall present to the Annual Meeting a report bringing forward the names of members willing to run for each office for the ensuing year.
Further nominations may be made by any member, from the floor. A ballot shall be taken for any office for which more than one person is nominated.
c. Vacancies:
Any vacancy of office occurring between Annual Meetings may be filled by an appointment approved by a majority of the remaining Executive.

4. EXECUTIVE
a. Shall consist of all officers.
b. Duties.
It shall exercise such powers as may be assigned to it at any general or special meeting of the Auxiliary. It shall have power to deal with such Auxiliary business as may require attention between regular or special meetings, and incurring of such expense as may be necessary to carry on the business of the Auxiliary as may be authorized at a special or general meeting.
c. None of the Officers of the Society shall receive any remuneration by virtue of his/her office; however any Officer may be paid such expenses as he/she may properly incur on the Society’s behalf.

5. DUTIES OF OFFICERS.
a. President.
Shall preside at all meetings: regular, special and executive. Shall be a member of all committees except nominating; and shall have general supervision over all activities of the Auxiliary. Shall present an annual report.
b. First Vice-President.
Shall co-operate with the President and assist the President, and shall assume the duties of the President in the absence of the President.
c. Second Vice-President.
Shall co-operate with the President and First Vice-President, and shall have the responsibility of running the Thrift Shop.
d. Secretary.
Shall keep accurate minutes of all meetings. Special activities of the Auxiliary shall be written and kept on file. Shall conduct the correspondence of the Auxiliary as directed, keeping a copy of any outgoing letters which may be needed for reference, and filing all incoming mail.
c. Treasurer – Shall:
i. Receive all Auxiliary income.
ii. Keep an account of all receipts and disbursements and submit a year-end report at each Annual Meeting to be audited within ninety (90) days. Be prepared to submit an interim financial statement at any regular meeting, when called upon to do so.
iii. Pay all income into a recognized financial institution as selected by the Executive. All disbursements shall be by cheque signed by any two of the President, First Vice-President or Treasurer.
iv. Maintain a current membership list.

6. SELECT COMMITTEES.
Shall be appointed by the President, the Executive or by members at a regular or special meeting. Such committees shall have power only to study and report unless specifically authorized to act by motion of a regular or special meeting.

7. MEETINGS.
a. Regular meetings shall be held on the second Monday of each month. Recess will be taken during July and August. The Executive shall have power to vary the day of meeting in special cases.
b. Special Meetings: The President, or a majority of the Executive, shall have power to call a special meeting at any time, provided three (3) days’ notice is given and the purpose stated in such notice.

8. FISCAL YEAR
Shall be the calendar year.

9. EDUCATION FUND.
The Princeton Hospital Auxiliary may spend up to fifteen percent (15%) of the Annual net funds for educational purposes for Auxiliary members.

10. QUORUM.
The quorum for any regular or special meeting shall be fifty percent (50%) of the membership, or ten (10) members, whichever is the lesser.

11. B.C. ASSOCIATION OF HEALTH-CARE AUXILIARIES.
The Auxiliary shall maintain membership in the BCAHA and Okanagan Mainline AHA.

12. AMENDMENTS TO BY-LAWS.
These by-laws may be amended by a two-thirds (2/3) vote of the members present at any regular or special meeting, following notice of motion at the preceding regular meeting of the Auxiliary.

13. DISSOLUTION.
In the event of dissolution of the Auxiliary, all funds and assets of the Auxiliary remaining after satisfaction of debts and liabilities shall be given or transferred to the South Okanangan Similkameen Medical Foundation explicitly for the benefit of Princeton General Hospital and Ridgewood Lodge.

14. PARLIAMENTARY AUTHORITY.
Shall be Robert’s Rules of Order.

Purposes 2. of the Constitution, Bylaw 2. Officers – Section d. and Bylaw 11. were replaced by Special Resolution passed at a Regular Meeting held on December 14th 2015.
Filed by the Registrar of Companies, Province of British Columbia on April 27th 2016.

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Laila Bird, President

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Sandra Wilson, First Vice President